How to Save Money When Hiring a Wedding Band

Your wedding day is one of the biggest celebrations of your life. Music sets the mood from start to finish, whether it is a gentle acoustic set for your drinks reception or a lively party band filling the dance floor in the evening.

But let’s be honest. Hiring a wedding band can be a significant part of your budget. The good news is there are smart ways to enjoy affordable live music without compromising on quality. At FixTheMusic, we connect couples with professional musicians across the UK and abroad, offering cheap wedding bands that are reliable, experienced and insured.

Here are practical tips on how to save money on wedding entertainment while still booking a band that will make your big day amazing.

1. Understand What Affects the Price

A wedding band’s fee usually depends on three main things

• Number of musicians. Expect to pay per musician, so the more members in the group, the higher the cost
• Location. Travel and accommodation are factored into the fee, especially if your venue is far from the band’s base
• Experience and demand. Well-known or in-demand bands charge more, while smaller local groups may be more affordable

Knowing this breakdown helps you decide where you can save. Read more in our post on the Cost of Hiring a Wedding Band For 2025.

2. Hire Local Bands to Cut Costs

One of the best ways to save money is to hire a local band. FixTheMusic works with professional musicians based all over the country. By choosing a group located close to your venue, you avoid large travel and overnight accommodation fees.

Hiring local bands also means they may already know your venue. This can save time with setup and make the performance run more smoothly. It is often the most affordable way to secure live wedding entertainment without lowering quality.

3. Be Careful with Amateur Bands

It can be tempting to book an amateur band you have seen at your local pub. Sometimes this can work out well, but there are risks. Many pub bands are not used to the demands of weddings. They may not hold public liability insurance, may not use PAT tested equipment, and may not fully understand the time and preparation needed to deliver a polished wedding performance.

Hiring through FixTheMusic ensures that every band is vetted, professional and insured. This way, you can avoid hidden risks that could cost you more in the long run.

4. Book Early to Save Money

Booking 12 to 24 months ahead gives you a wider choice of bands. Prices can increase as dates fill up, especially during peak summer weekends. By booking early, you lock in today’s rates and secure the best bands before they are taken.

If you are open to taking a real risk, some wedding bands will sometimes offer very last minute deals if they still have an unbooked peak summer date. But keep in mind that availability is never guaranteed and waiting until the last moment could mean missing out on a band altogether.

5. Choose Flexible Options

You can often save money by adjusting the format of your entertainment

• Book a smaller lineup such as a trio instead of a five-piece band

• Use the band’s free DJ service rather than hiring a separate DJ. Most wedding bands provide a DJ set between live performances at no extra cost

• Shorten the performance time. A two hour evening set can sometimes create the same atmosphere as a three hour one

Hire a wedding DJ or solo wedding singer if a full band is still out of budget. This still gives you affordable live music without the higher cost of a large group

6. Make the Most of Venue Equipment

Ask your venue if they have a professional PA system or lighting rig that the band can use. In some cases this reduces the amount of equipment the band needs to bring. Do keep in mind that not all venue systems are suitable for live bands, but it is worth checking before booking extras you may not need.

7. Match the Band to Your Wedding Style

A big part of saving money is choosing the right type of band for your celebration. If you are hosting a rustic barn wedding, a simple acoustic duo might be perfect and will cost less than a large showband.

For a grand hotel wedding, a bigger group may be worth the investment to fill the room with energy. Some genres of music also naturally come with different price points. For example, a Motown or soul wedding band usually requires a horn section along with both male and female vocalists which makes them more expensive than a 3-piece indie wedding band.

The goal is to spend wisely by matching the band’s size style and genre to your venue and atmosphere.

8. Organise Logistics to Avoid Extra Costs

Good organisation keeps your budget under control. Confirm with your venue about curfews, noise restrictions and stage space. Avoid last-minute overtime fees by agreeing set times in advance. Make sure the band has easy access to power and parking so they do not need to hire extra crew.

9. Do Your Research on Quality

Saving money does not mean cutting corners. On FixTheMusic, you can watch live videos, listen to demos and read reviews from couples who have booked before. This gives you confidence that the band you choose will deliver great value without surprises.

10. Benefit from FixTheMusic’s Safeguards

Every booking on FixTheMusic comes with secure online payments, public liability insurance and properly tested equipment. These safeguards prevent unexpected costs if something goes wrong. It is an easy way to enjoy affordable live music while protecting your investment.

Summary: Key Ways to Save

• Hire local bands to cut travel costs

• Book early for the widest choice and best prices

• Consider smaller lineups, DJs, or solo singers

• Use the band’s free DJ service instead of a separate DJ

• Check if your venue provides sound or lighting equipment

• Avoid amateur bands that are not insured or prepared for weddings

• Compare verified reviews and videos to get the best value

Final Thoughts

It is possible to find cheap wedding bands that deliver professional quality without overspending. By hiring local bands, planning ahead and making smart use of the services available, you can save money on wedding entertainment while still creating the perfect soundtrack for your day.

With FixTheMusic, you can browse a wide choice of professional musicians, compare affordable live music options and book safely online. The result is simple: amazing live music, happy guests and memories that last a lifetime, all without going over budget. Happy days!